Levis Tech developed a participant application and program reporting platform for Saskatoon Trades and Skills Centre to help manage applications, staff review, participant profiles, follow-ups, communications, and reporting from one connected system.
The previous process involved a lot of manual administration, application tracking, communication, validation, and follow-up work. Staff needed to manage applications, review statuses, communicate with applicants, track accepted participants, and follow up after program completion. SCSC also needed accurate reporting for administrators and board members, including program and participant statistics aligned with Saskatchewan reporting requirements. Without a connected platform, it was harder to reduce missed follow-ups, keep application data accurate, and generate reliable reporting numbers.
Levis Tech built a custom platform that brings the participant application process, staff workflow, participant management, follow-ups, notifications, and reporting into one system. Applicants can submit program applications online. SCSC staff can review applications, accept or reject applicants, or invite them for interviews. When an applicant is accepted, the system can create a participant profile or update an existing profile if the person has participated before. The platform also supports post-program follow-ups, allowing staff to track outcomes such as employment status or other participant updates after course completion. Email notifications and reminders help participants and staff stay informed and reduce missed actions.
Online participant application submission
Participant/student and staff/admin access
Custom application questions by program
Staff application review workflow
Accept, reject, or interview invitation statuses
Participant profile creation and updates
Course/program completion tracking
Post-program follow-up tracking
Employment and outcome follow-up support
Email notifications for participants at key steps
Staff reminders for required actions
Application validation improvements
Advanced program and participant reporting
Reporting statistics for administrators and board members
Project type
Participant application and program reporting platform
Industry
Education, workforce development, training programs
Focus
Applications, review workflow, participant management, follow-ups, notifications, and reporting
Platform
Web application with participant-facing and staff/admin functionality
Let’s talk about how Levis Tech can help design custom software that fits the way your organization works.